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We respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. It is important that you read all of this Notice carefully as it sets out how Computacenter (UK) Ltd (“Computacenter”, “we” or “us”) handles your personal information when you apply for a job or other role with us and the rights you have in connection with that information. The term “applicants” is used in this Notice to refer to anyone who applies for a job role, or who otherwise seeks to carry out work with or for us (whether on a permanent or non-permanent basis). If you are in any doubt, or have any comments or questions about this Notice, please contact us using the contact details set out in Section 9 below.
2. Types of personal information we collect when you apply
Personal Information collected from you
The types of personal information we collect and process when you apply for a role with Computacenter may include (but is not limited to):
We may also process sensitive personal information relating to you. Sensitive personal information includes any information that reveals your racial or ethnic origin, religious, political or philosophical beliefs, genetic data, biometric data for the purposes of unique identification, trade union membership, or information about your health/sex life (“Sensitive Personal Information”). As a general rule, we try not to collect or process any Sensitive Personal Information about you, unless authorised by law or where necessary to comply with applicable laws.
However, in some circumstances, we may need to collect, or request on a voluntary disclosure basis, some Sensitive Personal Information for legitimate employment-related purposes: for example, information about your racial/ethnic origin, gender and disabilities for the purposes of equal opportunities monitoring, to comply with immigration and anti-discrimination laws and for government reporting obligations; or information about your physical or mental condition to consider accommodations for the recruitment process and/or subsequent job role.
We may collect personal information other than from you, for example:
3. Purposes for processing personal information
We collect and use this personal information primarily for recruitment purposes – in particular, to determine your qualifications for employment and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying our reference checks or background checks (where applicable) and to generally manage the hiring process and communicate with you about it. If you are accepted for a role at Computacenter, the information collected during the recruitment process will form part of your ongoing staff member record and will be processed in accordance with our Employee Privacy Notice. If you are not successful, we may still keep your information for a limited period in accordance with our Retention Policy, to allow us to consider you for other suitable openings within Computacenter in the future unless you request that we delete your information.
4. Who we share your personal information with
We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Notice and that the security and confidentiality of the information is maintained.
We may make certain personal information available to third parties who provide services relating to the recruitment process to us, including:
We do so on a “need to know basis” and in accordance with applicable data privacy law. In addition, where an offer has been made to you, Computacenter may share your personal information with, for example, its payroll providers, company vehicle providers and
occupational health providers, in order to “on-board” you onto our systems (as more fully described in our Employee Privacy Notice).
5. International transfer
We may share your personal information with another Computacenter group company or third party provider, outside the EEA in connection with the recruitment process.
6. Legal basis for processing personal information
We will normally collect, use, share / transfer and otherwise process personal information relating to you only where:
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided below.
7. Data retention periods
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law.
Generally this means your personal information will be retained:
Further information is available in our Data Retention Policy.
8. Your data privacy rights
You may exercise the rights available to you under applicable data protection laws as follows:
We respond to all requests we receive from individuals wishing to exercise their data
protection rights in accordance with applicable data protection laws.
9. Contact details
We have an appointed Fraser Phillips as our Group Data Protection Officer (GDPO) to oversee compliance with this Notice. If you have any other questions about this Notice or how we handle your personal information, please contact Fraser at GDPR@computacenter.com